Vendors

Thank you for your interest in being a vendor at the 2017 Hoyt Lakes Water Carnival. This is the 62nd year of our celebration and we are planning many exciting events and activities and we anticipate bringing in a large crowd for the weekend. There will be music, softball and other tournaments, entertainment for the whole family and much, much more! The dates for this year’s event are Friday, July 21 through Sunday, July 23.

We have enclosed the application form which needs to be filled out and returned by Friday, June 30, 2017. The number of booths, electrical hook-ups and the space we have is limited so please return your application promptly to ensure your spot is reserved. If you return your application with payment by the deadline and do not hear otherwise from us, consider yourself confirmed. We will notify you as soon as possible if the spots have been filled to capacity.

We have also included the Vendor Agreement. Please sign and return the Agreement along with the Application Form, your Certificate of Insurance and the entry fee of $250 by June 30, 2017. You will find the rules and regulation listed on the back of this letter. Please keep this for your reference.

Again, thank you for your interest in the Hoyt Lakes Water Carnival. If you have any questions about this information, please contact Cherie Grams at 218.225.5654 or info@hoytlakescarnival.com. We look forward to seeing your application returned soon.

If you would like further information about this event, please email us at info@hoytlakescarnival.com.

Thank you,

Cherie Grams, Secretary
HLWCC, Inc.

Rules and Regulations

  • Food must be prepared according to State of Minnesota Health Department requirements. A food license is required and must be posted at your booth. Questions can be directed to health.foodlodging@state.mn.us or 651-201-4500. The application can be found at www.health.state.mn.us/divs/eh/food/license/tempseason.html
  • Applicant must supply a certificate of insurance naming the Hoyt Lakes Water Carnival as additional insured.
  • Applications will be accepted only if accompanied by the $250 fee on or before June 30, 2017.
  • Each vendor will be allowed ONE VEHICLE at their stand. This vehicle must have a parking permit (provided to you upon entry to the event). No RVs or camping allowed at the Midway.
  • All vendors MUST be set up by 4:00 pm on Friday and not earlier than 4:00 pm on Thursday – No Exceptions.
  • Each vendor will be assigned a place to set up. This place will not be changed, and it is not agreeable, the vendor will be asked to leave and forfeit the vendor fee.
  • Applicants must state everything they are selling, as well as the price they are charging.

For Your Information

  • For electrical hook-ups we have the following, in limited numbers:
    • 50 amp 220 volt outlets
    • 30 amp 220 volt outlets
    • 30 amp 120 volt outlets
    • 20 amp 120 volt outlets
  • We do not have adapters – Vendor must supply their own.
  • Each vendor will be allowed only one outlet. If more than one is required it must be specified in advance and approved by the Committee.
  • We do not supply hoses or adapters for water – Vendor must bring their own.

Water Carnival Vendor Application

Pay Online Now!

You can either pay online or mail in a check with your application. We must receive both the application and fee no later than June 30th, 2017.